{"id":21071,"date":"2017-03-21T00:00:00","date_gmt":"2017-03-21T00:00:00","guid":{"rendered":"http:\/\/global2020prd.wpengine.com\/insights\/the-ripple-effect-of-meetings\/"},"modified":"2020-05-12T15:43:27","modified_gmt":"2020-05-12T15:43:27","slug":"the-ripple-effect-of-meetings","status":"publish","type":"post","link":"https:\/\/www.global-integration.com\/insights\/the-ripple-effect-of-meetings\/","title":{"rendered":"The ripple effect of Meetings"},"content":{"rendered":"<p>I came across the\u00a0 interesting sideshow embedded here &#8211;\u00a0 <a title=\"meeting 300k hours\" href=\"https:\/\/blogs.hbr.org\/2014\/04\/how-a-weekly-meeting-took-up-300000-hours-a-year\/\" target=\"_blank\" rel=\"noopener noreferrer\">This Weekly Meeting Took Up 300,000 Hours a Year\u00a0 &#8211;\u00a0<\/a> that looked at the ripple effect of preparation that a senior meeting causes.<\/p>\n<ul>\n<li>A weekly excom meeting consumed 7,000 hours of executive time, already a lot.<\/li>\n<li>To prepare for this the 11 attendees each hold preparation meetings &#8211; there goes another 20,000 hou<\/li>\n<li>To prepare for these the attendees call their own preparation meetings \u2013 a total of 300,000 hours, driven by that single exco meeting per week.<\/li>\n<\/ul>\n<p>From our own work we know that the average cost per person per hour of a meeting of managerial and professional people, is around $60. So this one meeting creates $18M per year of costs.<\/p>\n<p>In the article the objective of the exco meeting is defined as \u201cto provide updates on all phases of the business\u201d. This is a pretty poor reason for a meeting, information giving and activity and status updates can be delivered asynchronously by email or website \u2013 certainly for a lot less than $18M per year. Meetings should be about the things we can only do synchronously like discussion, co-creation and decision making.<\/p>\n<p>I can well imagine that these types of exco meetings consist of lots of update presentations of relatively low relevance to the other participants.<\/p>\n<p>I did a similar exercise with a famously micromanaging CEO of a financial services organization. His weekly meetings asked inappropriately detailed questions of senior leaders, expecting them to know what every office had sold the previous week. I calculated that over 10,000 people had to submit at least some input to make sure all the business heads were (over) prepared, every week.<\/p>\n<p>If you attend or run meetings that generate lots of work and want to find ways to have fewer, better meetings why not check out our <a href=\"https:\/\/www.global-integration.com\/matrix-management-training\/effective-meetings-training\/\">Effective\u00a0 Meetings training.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>I came across the\u00a0 interesting sideshow embedded here &#8211;\u00a0 This Weekly Meeting Took Up 300,000 Hours a Year\u00a0 &#8211;\u00a0 that [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":23806,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-21071","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","type-blog","training-agile-and-digital","training-matrix-management","training-virtual-teams"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.6 (Yoast SEO v27.6) - 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