{"id":21055,"date":"2017-03-21T00:00:00","date_gmt":"2017-03-21T00:00:00","guid":{"rendered":"http:\/\/global2020prd.wpengine.com\/insights\/etiquette-the-use-of-technology-in-meetings\/"},"modified":"2020-05-18T09:54:21","modified_gmt":"2020-05-18T09:54:21","slug":"etiquette-the-use-of-technology-in-meetings","status":"publish","type":"post","link":"https:\/\/www.global-integration.com\/insights\/etiquette-the-use-of-technology-in-meetings\/","title":{"rendered":"Etiquette: The use of technology in meetings"},"content":{"rendered":"<p>Have you ever turned up at a meeting where people barely glanced over the top of their tablets or phones to welcome you in?<\/p>\n<p>Or at a meeting where you\u2019re glared at for getting your phone out to turn it to silent?<\/p>\n<p>Meeting etiquette is hard.<\/p>\n<p>In this post, I\u2019ll talk about private meetings where workplace issues are being discussed. I\u2019m not talking top secret planning meetings or new prototype reveals. Anyone who breaks with privacy and shares that kind of information (except with the blessing of colleagues) deserves any ensuing wrath.<\/p>\n<p>No. I\u2019m talking about those meetings where tasks are shared, where direction is discussed, where our input is required to make something work. And where we\u2019re all reminded that Pablo in accounts needs our expenses in by Thursday.<\/p>\n<p>Should technology be allowed? I would argues yes, but with some reservations:<\/p>\n<ul>\n<li>If someone has the \u2018lid\u2019 of their laptop up, it makes seeing them, and therefore communication, harder \u2013 so small net books or tablets are ideal.<\/li>\n<li>If you use a phone, people may assume you\u2019re texting rather than paying attention.<\/li>\n<li>We need to respect the wishes of others present. Of course we don\u2019t usually know that until we\u2019ve started, so perhaps this is the duty of the person who calls the meeting? (This is the subject of a later blog).<\/li>\n<li>&#8216;My tech\u2019s smaller than your tech&#8217; syndrome abounds. I use a fairly large screen because of a small visual impairment in my right eye. And often it\u2019s slightly older tech because I\u2019d rather spend my money going places than on the latest shiniest new object and I personally hate having to set everything back up from scratch. I\u2019ve learned over the years that this feeds into first impressions, which can be hard to counter. (I do, however, have a very tiny business card holder that created an utter stir at one meeting, with at least three people flocking to my side in the coffee break to find out what tiny gadget I might be secreting. Oh if only I\u2019d had the speed of thought to invent something to put me at the top of their \u2018cool\u2019 stakes!)<\/li>\n<\/ul>\n<p>The benefits of allowing technology use in meetings?<\/p>\n<ul>\n<li><strong>Efficiency and speed.<\/strong> Often the document that we have found we need can be found and shared immediately without reams of photocopying.\u00a0 We can fact check on the spot. Although these checks may interrupt the flow for a few moments (comfort break!) it does save the time an, sometimes, agony of finding another time when everyone is available and potentially saves the cost of all travelling to get together again. (It also goes without saying that having the facility shouldn\u2019t be abused \u2013 there\u2019s no excuse for not having the right papers, or having circulated the right information, beforehand. Limit it to what couldn\u2019t have been anticipated.)<\/li>\n<li><strong>Making people more present.<\/strong> There are times when we all need to have our minds in two places. We\u2019re waiting for that dreaded call to a bedside. Or we\u2019ve left our child for the first time in order to attend the meeting. We need to know that the plumber\u2019s turning up tomorrow. Knowing that they can see a text immediately if there\u2019s a problem will allow people in these situations \u2013 which should be rare, but people are uncomfortable declaring them \u2013 to relax and stay present.<\/li>\n<li><strong>Note taking.<\/strong> This one always causes raised eyebrows, often from the people who\u2019ve been happy to sit doodling on pieces of paper! Personally I\u2019ve learned that if you\u2019re making notes on a phone or notebook, it\u2019s best to tell people what you\u2019re doing unless that\u2019s clearly the norm. They\u2019ll usually say they don\u2019t mind, but\u00a0\u00a0 some will probably mind greatly unless you explain to them. Some will still mind \u2013 and at that point, there are decisions to be made!<\/li>\n<\/ul>\n<p>I\u2019m slightly more ambivalent about claiming being able to work in the breaks as an advantage of technology. Unless you really are on a crunching deadline, for most people <a title=\"Useful coffee breaks\" href=\"https:\/\/www.global-integration.com\/blog\/podcast-episode-2-dismal-meetings-surprisingly-useful-coffee-breaks\/\" target=\"_blank\" rel=\"noopener noreferrer\">the chance to get to know and talk to other people in that meeting is more valuable<\/a>. Your emails and missed calls will still be there after the meeting. Anyone who\u2019s travelled to get there won\u2019t be.<\/p>\n<p>Take a look at an interactive graphic of our <a href=\"https:\/\/www.global-integration.com\/matrix-management-training\/effective-meetings-training\/\">effective meetings learning path and module contents<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Have you ever turned up at a meeting where people barely glanced over the top of their tablets or phones [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":23985,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-21055","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","type-blog","training-matrix-management","training-virtual-teams"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.6 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Etiquette: The use of technology in meetings - Global Integration<\/title>\n<meta name=\"description\" content=\"Have you ever turned up at a meeting where people barely glanced over the top of their tablets or phones to welcome you in? 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